Thank you for choosing Notize AI (“we,” “our,” or “us”).
We are committed to protecting your privacy and ensuring transparency about how your personal information is collected, used, and shared.
This Privacy Policy applies to our website, mobile apps, and all related features and services (collectively, the “Services”).
By using the Services, you acknowledge and agree to this Privacy Policy. If you disagree, please refrain from using the Services.
1. What Information We Collect
We collect information in the following categories:
a. Information You Provide Directly
This may include:
Account details (name, email, password)
Audio and video recordings you create within the app
Uploaded content, including audio, video, documents, PDFs, slides, images, and other files
Generated content, such as summaries, transcripts, notes, analysis, blog posts, and AI-generated content
Content published publicly in your in-app blog (if you choose to publish)
Feedback, support requests, and communication with our team
Payment information, processed securely by authorized payment processors (e.g., Stripe)
We never access or analyze your recordings or uploaded materials unless you initiate the upload or recording process.
b. Information We Collect Automatically
Device and browser type
Operating system
Usage data (pages visited, features used, timestamps)
IP address and approximate region
Cookies or similar tracking technologies
Crash logs and performance analytics
c. Information from Third-Party Integrations
When you choose to connect services such as:
Google Calendar
Google Meet
Zoom
Microsoft Teams
Slack
Cloud storage platforms
We may receive limited data required for functionality (e.g., meeting metadata, scheduled event details, room information).
We only access data you explicitly authorize.
2. How We Use Your Information
We use your information to:
Provide, operate, and maintain the Services
Process recordings, files, and linked content
Generate summaries, transcripts, notes, blog posts, insights, and AI-powered outputs
Enhance accuracy through AI models and processing pipelines
Sync with external tools (e.g., Calendar, Meetings)
Improve the product through analytics and performance metrics
Secure the Services and detect fraud
Communicate updates, service changes, and customer support responses
Comply with legal obligations
We do not sell your personal data.
We do not use your recordings to train any AI model.
3. Legal Bases for Processing (GDPR)
For users in the European Union, UK, and EEA, we process data under the following lawful bases:
Contractual necessity — providing the Services you request
Legitimate interest — product improvement, security, fraud prevention
Consent — for optional processing activities (e.g., cookies, marketing)
Legal obligation — where required by law
You may withdraw consent at any time.
4. How We Store and Protect Your Data
Your data is stored using secure, trusted cloud providers.
We apply industry-standard protection:
Encryption in transit (TLS 1.2+) and at rest
Access restrictions for authorized personnel only
Continuous monitoring and security controls
Although we take strong precautions, no system is completely risk-free. You share content at your own discretion.
5. Data Retention
We retain your data only for as long as necessary to:
Provide the Services
Comply with legal obligations
Resolve disputes
Enforce agreements
You may request account and data deletion anytime at support@notize.ai
Upon deletion:
Recordings and uploaded files are permanently deleted
AI-generated content and summaries are deleted
Publicly posted blog content will be removed unless required for legal compliance
6. Your Rights
Depending on your location, you may have the right to:
Access and request a copy of your data
Correct or update inaccurate information
Request deletion of your data (“right to be forgotten”)
Object to or limit the processing of your data
Withdraw consent for data collection
To exercise these rights, contact us at support@notize.ai.
7. Children’s Privacy
Our Services are not intended for children under 13 (or 16 where applicable under GDPR).
We do not knowingly collect data from minors.
If we become aware of such collection, we will delete it immediately.
8. Cookies, Analytics, and Tracking
We use cookies and similar technologies to:
Keep you logged in
Remember preferences
Measure performance and usage
Improve features
Where required by law, we ask for cookie consent before use.
You may disable cookies in your browser, but some features may not function properly.
9. AI Processing & Data Use Transparency
Our Services use AI models to:
Transcribe and analyze recordings
Summarize audio/video content
Generate notes, blogs, insights, and reports
Provide conversational answers about uploaded content
We do not use your recordings or uploaded materials to train AI models.
10. Third-Party Service Providers
We integrate with and rely on trusted third-party providers for:
Hosting and storage
AI processing
Payment processing
Communication tools
Analytics
Authentication
Video/audio processing
Meeting integrations (Google, Zoom, Teams, etc.)
Each provider is required to follow strict data protection standards and sign Data Processing Agreements where required by GDPR.
11. International Data Transfers
Your data may be transferred outside your country (including to the US).
Transfers follow:
Standard Contractual Clauses (SCCs)
Approved safeguards
Recognized adequacy frameworks
We ensure all transfers comply with applicable regulations.
12. Public Blog & User-Generated Content
If you choose to publish blog posts publicly:
Your content becomes publicly accessible
Your chosen username may appear on your posts
You may delete posts at any time
We are not responsible for content shared publicly by users.
13. Changes to This Policy
We may update this Privacy Policy from time to time.
We will update the “Last updated” date and notify users of material changes via:
Email, or
In-app notification
14. Contact Us
If you have any questions about this Privacy Policy or your rights, please contact:
Email: support@notize.ai
Website: notize.ai
Address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
